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Receptionist

Job type:Contract
Town/City:Lincoln
State:RI
Salary/Rate:$20 - $25 per hour
Business Sector:Administrative
Job ref:CF996869522
Post Date:May 29, 2024
POSITION SUMMARY:
Greets callers at establishment, determines nature of business, and directs callers to destination. Also receives all incoming phone traffic by performing the following duties.
 
ESSENTIAL FUNCTIONS:
  1. Receives all incoming phone calls and directs appropriate personnel, takes and delivers messages as necessary.
  2. Logs employee sick calls and relays to appropriate managers, direct or logs information for new catalog requests.  
  3. Greets and directs visitors, vendors, customers, processes walk-in job applicants and relays information to Personnel Manager.
  4. Receives and signs packages, processes daily mail delivery.
  5. Responsible for processing out-going correspondence, invoices, acknowledgements, prototype and production cover sheets for customers, purchase orders to vendors, checks (accounts payable) and monthly statements.
  6. Copies outgoing invoices and acknowledgments for sales representatives.
  7. Maintains files of office copies of invoices.   
  8. Responsible for collecting monies for personal mail.
  9. Arranges for postage meter examination, semi-annually.      
  10. Maintains customer data file and relays information changes to appropriate personnel.
  11. Demonstrates knowledge of and compliance to ISO 9001 principals and specific sections as applied to this job function.
  12. Conforms to all department standard operating procedures.
 
MINIMUM REQUIREMENTS:     
 
  1. *Basic knowledge of arithmetic, spelling, English and grammar.  Accuracy in checking, posting, proofreading and counting. Simple use of calculators, typewriters, copy machines, telephone system, fax machine, and such office machines and equipment requiring basic skill knowledge.  Adaptable to clerical routines. Equivalent to high school education.
  2. *Routing duties involving use of various procedures and application to clearly prescribed standard practices which require the making of minor decisions and use of some judgment as to the method of performance.
  3. *Minimum of 1 year experience in an office work setting.
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